winerybooks by Rhea gives each tasting room an estimate from its own history: what it usually sells that weekday, what weather, holidays and your own events have done to that room, and the hours that suggests.
It is Thursday and you are writing the schedule. Saturday could be a sunny 75°F day with the patio full, or a rainy one with half the cars. Same room, same weekday, and the right crew can differ by several people.
Add a release weekend, or a bus tour booked for 2 p.m. Schedule for the quiet day and the line backs up. Schedule for the busy one and you pay for people at an empty bar. Most owners settle it by feel. Rhea settles it with your own numbers.
An example, not your room. The minimum crew is 2 people for a 7-hour day, so 14 hours. The labor target is 25% of sales. The average wage is 25 dollars an hour.
Made-up numbers to show the arithmetic. Your room’s own history sets the real ones.
On the day you write the schedule, each room’s numbers arrive in the morning email and on the Labor page: usually this, likely this range, why it moved, and the hours.
Rhea freezes those numbers when you see them, then checks them against what the room sold. It says how it did in one plain sentence, for example: “within 10% on 22 of the last 28 days.” Where it was wrong, you see that too.
Staffing estimates come with every plan, with or without QuickBooks. $149 per tasting room a month, billed annually. Billed monthly, $20 more per location. 7-day free trial, no payment method. See the full pricing.
It depends on the weekday, the weather, the season and what you have on. Rhea works it out from your room’s own sales: expected sales times your labor target, divided by your average wage, never below the fewest on shift you set.
Sometimes. Rhea uses the National Weather Service’s seven-day forecast, and counts weather only at a room where it has measurably moved sales.
Yes, with one note: the kind, and how much busier or slower. Rhea shows its own number and the number “with your note”, and learns from the day once it is past.
Once your POS is connected and the room has four weeks of sales. Before that, Rhea says so and compares nothing.
Rhea freezes each day’s numbers when you see them and checks them against what the room sold, then states the count: for example, “within 10% on 22 of the last 28 days.”
No. It gives you the hours. You write the schedule, in the tool you already use.
Pilot waitlist
Tell us about your tasting room and your POS and we’ll set up a short call. Pilots are open for groups of 4 or more locations; one to three can start once self-serve sign-up opens.